If the treaty does not cover a particular type of income, or if there is no treaty between your country and the United States, you must pay tax on that income. What do I do with the ITIN (Individual Taxpayer Identification Number) once I receive it? No. Ohio State is required to furnish all employees with a Form W-2 showing their compensation and tax withholding amounts for the calendar year by January 31 of the following year. Under these treaties, residents of foreign countries are taxed at a reduced rate, or are exempt from U.S. federal and state taxes on certain types of income and/fellowship payments they receive from sources within the United States. What’s an ITIN number? A Tax Treaty is an agreement between the United States and other countries. GLACIER Tax Prep is a tax return preparation system. If you didn’t have a job and didn’t invest, you don’t need more things. Steps 2, 3, and 4 are optional, but completing them will help ensure that your federal income tax withholding will more accurately match your tax liability. This amount is computed as follows: Earnings for the year (Jan. 1 - Dec. 31), These items are listed in the Before Tax Deductions section of the  paystub, 1.45% Medicare Hospital Insurance Tax withheld on wages reported in Box 5, Dependent care contributions withheld and/or day care reimbursements, Cost of employer provided group term life insurance in excess of $50,000, Cost of employer-sponsored health insurance, IRS Code Section 403(b) tax deferred annuity contributions, IRS Code Section 457 deferred compensation contributions, Adoption Benefit (Adoption Reimbursement), Checked if any contributions were made to PERS, STRS, or an alternative retirement plan (ARP), Cost of personal use of university provided car(s), Appropriate state abbreviation and employer’s state I.D. IRS site provides detailed estimated tax information regarding Fellowships. To view your tax forms for a different year, click on the View a Different Tax Year link. Gross pay is $1,920.40 and the net is $1,326.42. It is necessary for you to opt in or sign up to receive these forms electronically. OSU offers this software for free to OSU foreign nationals. NOTE:  If the employee provides a new Form W-4 claiming exemption from withholding on February 16 or later, it will be applied to future wages, we will not refund any taxes withheld while the exempt status wasn’t in place. After this period of time has passed, international students are classified as Resident Aliens for Tax Purposes and are subject to FICA tax withholding.  However, if they remain students (primarily) they may be able to claim the Student FICA exemption. State tax for the work location is required to be withheld. The second time you will need to access GLACIER is to ‘renew’ your tax treaty. If you are just receiving a scholarship or fellowship and are not employed otherwise, then you need an ITIN. As a foreign national, you may already know how daunting understanding your tax obligations can be. Additional tax for the tuition assistance benefit is based on the employee's current W-4 on record at the time of taxation. Each year, the Internal Revenue Service (IRS) and the State taxation department require all individuals that earn income in the United States to file a tax return, which is due on April 15 of the following year. Forms and instructions are available for download at the following web sites: IRS web site www.irs.gov(link is external), State of Ohio web site www.state.oh.us/tax/(link is external). (This also means that the first $5,250 in tuition assistance that the university provides to eligible faculty and staff each calendar year for graduate-level courses is not subject to taxation.). To access our forms, log on to Employee Self Service and under the Tax Information folder in the Time and Pay section, click on the View W-2/W-2c Forms link. Forms and instructions are available for download at the following web sites: IRS web site www.irs.gov, State of Ohio web site www.state.oh.us/tax/. For online delivery of your 1042-S form, opt in through GLACIER and Employee Self Service for W-2 form.   Â. International persons in H-1B, TN, O-1 or E-3 status are fully subject to FICA tax withholding. It is not the same as an SSN, an ITIN is not to be used for employment purposes.  You must complete and mail IRS Form 1040-NR and IRS Form 8843.  For a nonresident alien for tax purposes there are special taxation rules that apply.  Once the university determines that you are a nonresident alien, you will receive an email to your osu.edu email address directing you to the Glacier website (www.online-tax.net) with a username and password for entry. If you don’t have an SSN you will need to apply for one from the Social Security Administration. You will receive income forms only for the income types you received. This timeframe may vary slightly depending upon payroll processing dates. In March the system will automatically email the individuals registered in GLACIER that access to GLACIER Tax Prep is available. GLACIER Tax Prep is not available generally until March and is used to prepare tax returns for the previous year. Why should I complete the questions asked of me in the GLACIER system? Glacier Tax Prep (GTP) is an online software assists nonresident aliens in completing tax returns and Form 8843. The money withheld from your paycheck is an estimate of your tax obligation for the year and will be counted as taxes already paid to … The GLACIER Tax Prep system only prepares Form 1040-NR for nonresident aliens. Note: Visiting Scholars and Researchers from India cannot claim the standard deduction.  For example, Columbus taxes are a fixed 2.5 percent. If you had any U.S. source earned income, you will need to file IRS Form 1040-NR and Form 8843. The e-mail will come from an address of support@online-tax.net. I have a student ID starting with the numbers 997 or 998 that looks just like a social security number.  Glacier is a web-based computer program that provides a "beginning to end" tax compliance solution. Step 1 is for your personal information; Step 2 is for households with multiple jobs; Step 3 is used to claim tax credits for dependents; Step 4 is for other adjustments (additional income such as interest and dividends, itemized deductions that exceed the standard deduction, and extra tax you want withheld). Spouses and dependents of alien students, scholars, trainees, teachers, or researchers temporarily present in the United States in F-2, J-2, or M-2 status are NOT exempt from Medicare taxes, and are fully liable for Medicare taxes on any wages they earn in the United States. To determine if you are eligible for a tax treaty you will need to complete the information in the GLACIER system (see above), print, sign and submit the forms that are prepared by GLACIER. 38:14. of any changes to personal information such as social security number or name by submitting a Change of Record form. Berkeley International Office 2,388 views. IRS Form 8843 is a tax form used by foreign nationals to document the number of days spent outside of the U.S. and to help determine tax responsibility. Once the university determines that you are a nonresident alien, you will receive an email to your osu.edu email address directing you to the Glacier website with a password for entry. A glacier (US: / ˈ ɡ l eɪ ʃ ər / or UK: / ˈ ɡ l æ s i ər, ˈ ɡ l eɪ s i ər /) is a persistent body of dense ice that is constantly moving under its own weight. GLACIER is a comprehensive tax compliance system used by USC University Payroll Services for international students and scholars working for USC or receiving certain scholarships and fellowships. Four smaller glaciers converge to form the Aletsch Glacier at Concordia Place. It is necessary to have these forms to complete your federal tax return. Make sure you have updated your foreign address in Employee Self Service so that your Form W-2 and/or Form 1042-S can be mailed to you if you requested this option. Non-Ohio Withholding Info: A link to information about work location and reciprocity. Contact the Payroll Tax Office at 2-2311 or taxoffice@osu.edu Contact our staff at glacier@osu.edu with questions regarding taxation on Nonresident Aliens Item Information Currently there are approximately 66 different tax treaties in effect. In its final stage, it gives birth to the Massa River.  If you worked in more than one U.S. state during the past calendar year, you may have to file tax returns in all the states in which you resided or worked. If you are not employed by OSU (for instance only receiving a scholarship or fellowship with no work or service requirement you are not eligible for an SSN and you will need to apply for and ITIN (Individual Identification Number) from the Internal Revenue Service – see below, “What is an ITIN Number?”. Form 1040NR and Form 8843 should be mailed to: The Ohio State University strives to maintain an accessible and welcoming environment for individuals with disabilities. Save copies of all forms submitted for your tax records. An email notice is sent to employees prior to the first pay to be taxed, stating the specific pay periods and the additional taxable income benefit on which they will be taxed. Required for: F-1 and J-1 Students (and F-2/J-2 dependents) ONLY, 9 Enter: The Ohio State University 901 Woody Hayes Drive, Columbus, OH 43210 PH#614-292-2311. Please review both the W-4 Tax Information and State Data tabs.  Making changes on the online W-4 may cause an error in your tax withholdings. Filing tax documents each year is an important part of maintaining your immigration status and is a federal requirement for international visitors and their dependents.  Not filing your required taxes documents could lead to penalties, such as a fine, or even negatively impact your immigration status. What do I do with the Social Security Number once I receive it? This will stop reminder emails to you when it is no longer necessary for you to have a record in GLACIER. You should check the state revenue website of the other state(s) where you worked or lived for assistance in determining your tax filing obligations.  The GLACIER Tax Prep link on the Glacier system only provides assistance with the Federal tax return.  The Glacier Tax Prep system now provides a link to a third party vendor to help with completion of state tax return forms (fee applies). International students in F-1 and J-1 nonimmigrant status are entitled to the FICA exemption for the first 5 calendar years of physical presence in the United States. The W-4 can be accessed through Employee Self Service, under Time and Pay, W-4 tax Information. Its purpose is to monitor and manage information regarding internationals’ tax liability at the federal and state level as well as tax treaty benefits. Request for Less than Full-Time Enrollment; J-1 Academic Training Request Form Immigration. These returns are due to be filed each year by April 15. As a Nonresident Alien am I required to file a tax return with the federal government each year? The Great Aletsch is part of a UNESCO World Heritage Site. You may wish to seek expert advice from an accountant or tax attorney in preparing your tax returns. The U.S. Department of Treasury Internal Revenue Service Publication 519 explains the rules used to determine tax residency for those who are not U.S. citizens. Â. Glacier is a web-based computer program that provides a "beginning to end" tax compliance solution. There is a year-to-date amount from a previous semester where the employee has exceeded the $5,250.00 exempt limit.  Most local taxes are withheld based on a fixed percentage. A Form W-4 claiming exemption from withholding is effective when it is submitted to the employer and only for that calendar year. Venture out onto eternal ice and explore our country’s many glaciers. You will also need a letter from the Office of International Affairs to accompany your form W-7 stating you are not employed by the University and do not qualify for an SSN. The glacier then moves down the Rhône valley. Contact us for questions or feedback about accessibility. The W-7 is available on the IRS website at www.irs.gov, click on Forms and Instructions then Forms and Instruction Number and scroll to the W-7 form. You must apply for an ITIN using a form W-7. osu! The OPERS Traditional Pension Plan is a defined benefit plan.. Part V: Individuals With a Medical Condition or Medical Problem, If you are filing the Form 8843 only, the deadline to file is June 15.Â, View unit pages for individual locations | Admin: 108 Bricker Hall | 190 North Oval Mall | Columbus, Ohio 43210. Contact us for questions or feedback about accessibility, All terminated employees regardless of consent will no longer be able to access the electronic W-2. Form W-2 reports all taxable wages you received from The Ohio State University during the calendar year and all taxes withheld from those wages. What should I do? GLACIER also manages NRA's paperwork, maintains NRA's data and prepares tax forms and required statements.  Â. Please see the contact information on the relevant department's page or use our contact form. You will need to re-enter GLACIER and input the SSN, then print all the forms GLACIER prepares for you, sign them and submit them to the address on the form.You should also notify the Office of the University Registrar and email HRConnection@osu.edu your valid SSN.  All of these notifications are necessary as you may have been assigned various temporary numbers until you have received your valid SSN. GLACIER Tax Prep is a web-based tax preparation program offered through GLACIER to assist OSU international students, faculty and staff in completing the required annual tax filings. You can contact us by phone and email during regular office hours M-F 8:00a.m. Should I keep copies of my tax returns and other tax forms? You and Ohio State make contributions to this plan to fund retirement benefits. May have multiple localities listed. Limitations on FICA exemption for International Persons: ​Form 8843 - Instructions for required fields, Required for: Everyone completing Form 8843. A tax filing number (either ITIN or SSN) for both yourself and any dependents you wish to claim on your tax return. Some nonresident aliens may receive both a W-2 and a 1042-S.  If you consented for online delivery of your W-2, you can access it via Employee Self Service.Â. GLACIER Tax Prep is a tax return preparation system. How to File taxes in Canada using CRA My … You should pay particular attention to your withholding if you received a big refund check the previous year or if you had to make a tax payment that was more than you could comfortably pay. OSU offers this software for free to OSU foreign nationals. Example #2: Check stub for the same Monthly employee with Education Assistance taxable income of $4,783.50 added.  Resident Aliens for tax purposes are taxed in the same manner as a U.S. citizen. If you are a nonresident alien, use the Glacier program to help you understand tax questions. GLACIER is a secure online Nonresident Alien (NRA) tax compliance The Ohio State University strives to maintain an accessible and welcoming environment for individuals with disabilities. If you are from a country which has a tax treaty with the U.S., or you received a U.S. based scholarship or fellowship, you may also receive Form1042-S electronically, if you elected this option in GLACIER. The UT Payroll Office will notify you that GTP access is available by early March. It does not prepare Form 1040, used by permanent resident aliens.  The Ohio State University employees may elect to receive their W-2 electronically or on paper.  The paper W-2 forms are required to be post-marked no later than January 31 each year. You will use the W-2 to complete your yearly tax return by April 15. Just indicate that you are receiving no payments of any kind and submit the record. Always keep copies of your tax return, W-2, 1042-S, 1099 bank interest statements and any other pertinent forms as proof that you have filed. For further assistance, go to HR Connection. There is a good chance you're not having enough withheld if you have more than one job, if your spouse works, if you have income not subject to withholding, such as rent, dividends, interest or capital gains, or if you owe other taxes like self-employment or household employment taxes.  As an employee of The Ohio State University, you can complete your federal tax return (1040-NR) through the Glacier (Glacier Tax Prep) software. If you want to make changes to tax withholding, login to Employee Self Service.  All F and J foreign nationals (and their F-2/J-2 dependents) who are nonresident aliens for tax purposes are required to file Form 8843. GLACIER Tax Prep may not be available until mid-March. The gross pay is still $6,353.00, and the net is $2,323.23. The W-7 form must be mailed to the IRS office at the address in the instructions with the W-7 form. Do not fill out if you are a 'J-1 Student' or 'F-1 Student'. There are specific regulations and processes required for determining the tax withholdings for international persons.  GLACIER Tax Prep is available for Ohio State University students and scholars. You may also review the Office of International Affairs website at http://oia.osu.edu. Note: A tax treaty between the US and your country of residence only applies to federal tax, it does not apply to state – (however, the State of Ohio currently honors the tax treaties), city tax or Medicare tax – so even if you qualify for the benefit of a tax treaty with your home country there will still be other tax deductions from your paycheck. Yes. Note: The mere existence of a tax treaty between the US and your home country does not guarantee that you are eligible to receive this benefit.  Resident aliens for tax purposes follow the same rules as U.S. citizens for taxation. If you are filing Form 8843 only, the deadline to file is June 15. A paper W-2 will be sent to all terminated employees. The local or city taxes (work location) are not on a graduated tax system.  Even if a tax treaty was applied to your paychecks during the year and the amount you owe in taxes is reduced or eliminated, you are still required to file a federal tax return with the IRS.  You would file IRS Form 1040-NR and Form 8843.  The GLACIER Tax Prep link on the Glacier system will provide these forms, if applicable. GLACIER is a secured web-based Nonresident Alien (NRA) tax compliance system that foreign visitors can use to provide their immigrant and tax data to UCLA via the internet 24 hours a day. GLACIER Nonresident Alien Tax Compliance is a system that allows Texas A&M University to collect information and make decisions regarding how much you should be paying in taxes based upon many factors that you input. With Ouendan/EBA, Taiko and original gameplay modes, as well as a fully functional level editor. The Glacier software will tell you if such a treaty is available. Employee & Dependent Education Assistance Taxation. GLACIER is the name of a software product used by the OSU payroll department to determine the correct amount of federal tax to be withheld from payments made to nonresident aliens. Does not apply to those present in the U.S. in F or J non-immigrant status. These reduced rates and exemptions vary among countries and specific types of income. You must complete, sign, and mail in your forms to the following address: Form 1040NR and Form 8843 should be mailed to:Internal Revenue Service CenterAustin, TX 73301-0215. What is it? The Form 1042-S will indicate the income code, which describes the type of income that you received during the year. The benefits of many tax treaties allow you to be exempt from federal tax on your payments from OSU. That's why the university has provided you with a program called Glacier. Please note that Ohio State cannot provide guidance on completion of the new W-4 or any related tax implications. State tax laws apply to taxes paid to the state in which you work and/or live. GLACIER prepares all the forms necessary to take advantage of a tax treaty between the US and your country of residence. Anyone receiving payments from a U.S. source, whether they are U.S. residents or internationals are subject to U.S. taxation. I’m leaving the country before I can file my taxes. You may elect to receive your 1042-S online through Glacier.  Otherwise, you will receive a copy of your Form 1042-S by U.S. Mail. The free software, Glacier Tax Prep (GTP), that is made available to eligible nonresident students and scholars from CU's International Tax Office can help complete the W-7 application and provide additional instruction. The IRS has provided the following guidance: If an employee has not completed a 2020 W-4: If an employee has completed the 2020 W-4: Even though the IRS does not require all employees to complete the revised form and even if your tax situation has not changed, we recommend you perform a “paycheck checkup” to see if you need to make adjustments to your current withholding. With the help of current pay stubs and a copy of last year's tax form, you can check to see if you are withholding the right amount using the IRS Tax Withholding Estimator. You cannot take it to the IRS office nor is it to be mailed to the OSU Payroll Department. If you had a job in 2019, OSU would’ve mailed/emailed you your W-2 and that’s the only thing you need unless you also make investments on the side for which you would need 1099-DIV from your investing company.  For the list of tax treaty countries and their treaties, reference the IRS Publication 901. Also check your withholding if you had a significant change in your life this year, like marriage, divorce, birth or adoption of a child, or retirement. The benefits of receiving an online W-2 form are: Employers must comply with specific Internal Revenue Service (IRS) regulations (26 CFR 31.6051-1) to issue electronic W-2s, and employees must provide their consent to receive an electronic W-2 instead of a paper copy. Dependent undergraduate tuition assistance is taxable to the employee if the dependent is not eligible to be claimed on the employee’s federal tax return for that calendar year. The difference in the two net pays is the additional taxes on the education assistance. http://www.irs.gov/businesses/small/international/index.html, Contact us for questions or feedback about accessibility, Makes tax residency, withholding, and income tax treaty determinations, Maintains individual taxation data and individual tax treaty data, Provides a process for completing a Federal tax return online (paper submission of the forms is required) Â, Immigration status (change in visa types), You were present in the U.S. in F/J status for any portion of the previous calendar year (the year for which you are filing). You are a nonresident alien for tax purposes. To access your W-2 online for 2013 and onward, you must provide your consent through Employee Self Service. University employees may choose to access their W-2 statement electronically through Employee Self Service (preferred) or to receive a paper copy mailed to their home address on file. Name of city, town or village for which tax was withheld - Local tax, earnings and name of locality. Most of them are in the Valais and Graubünden Alps and the Bernese Oberland. If you apply for future immigration benefits, such as H-1B, Permanent Residency, or other statuses, you will likely be asked to provide copies of tax filings for all previous years you were in the U.S.  If you forgot or didn't file in previous years when you should have, the IRS recommends that you file now for previous years. To continue to be exempt from withholding, an employee must submit a new Form W-4 via Employee Self Service by February 15. For federal income tax purposes, foreign nationals are classified by the Internal Revenue Service (IRS) as either resident or nonresident aliens. Please see the contact information on the relevant department's page or use our contact form. Prepare all required federal tax returns, statements, and forms for both the student/scholar. 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